HOWTO: Submit Expense Reports

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IEEE Introduces New Volunteer Expense Reimbursement Platform

Thanks to feedback from IEEE’s volunteers, greater ease and efficiency are both just clicks away with the organization’s new Volunteer Expense Reimbursement tool, Concur. This cloud-based expense reporting and reimbursement platform is designed to create a fast and efficient electronic expense reimbursement experience for IEEE volunteers.

IEEE's implementation of Concur will deliver volunteers a broad range of benefits, including faster reimbursement and the ability to track real time status of expense reports. In addition, the platform offers integration with other online applications, secure electronic payments, a convenient mobile app that lets you build, update, or approve expense reports while on the go, and the ability to upload images of receipts at any time.

Getting started is easy -- volunteers simply need an IEEE Account to access the platform and they'll be on their way to enjoying the benefits of Concur. To get started, refer to this link here.

Concur is being introduced in a multi-phased rollout beginning in Q4 2018. More information is available as follows:

 View new platform overview, including how to contact Concur’s user support desk, here.
 View a brief informational video here.
 View a comprehensive video tutorial here.
 Learn more about the Concur platform at
 For general questions, contact IEEE’s project team at

Stay tuned for IEEE communications over the coming months designed to help you get started and support your transition to this modern and streamlined new platform.

Please also see: IEEE Travel and Expense Reimbursement Guidelines

If there are any questions about society policies regarding expense reports, please contact Matt LaFleur ( and Society Treasurer, Aaron Wagner (