Update on IT BoG matters, May 19, 2006

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Dear Members of the IT Board of Governors,

Let me begin by announcing that the next Board of Governors meeting will be

Sunday, July 9, 2006 in the Elliott Bay Room of the Westin Hotel in Seattle. (This hotel is the site of ISIT 2006.)

Lunch will be served at 12:30. The business portion of the meeting will begin at 1:30.

As some of you may know, there is a World Cup game scheduled for that day, which should have ended by 1:30. Anticipating that some BoG members are soccer fans, there will be a television in the meeting room from 10 AM until 1:30.

Please let me know if you will attend the meeting and the lunch. Also let me know if you have any dietary requests, like a vegetarian meal.

Finally, let me know if you any items to propose for the agenda.

In regard to the email vote on matters tentatively approved at the BoG meeting in Punta del Este, 22 out of 25 members voted. All votes were yes on all items, except one member who abstained on Item 8 concerning the allowing of local students to purchase inexpensive day passes to ISIT. Accordingly, all matters were approved.

I'd like to update you on what has happened on items 5, 7, 8 which were proposed to be funded as "initiatives" from our reserves. It had been thought that these would require IEEE approval. However, it turned out that no such approval was needed, because these initiatives were for our society alone (as opposed to an IEEE wide initiative), because the costs were less than $100K, and because the funds were to come from our reserves rather than IEEE reserves. As a result, we can simply include these in our budget for next year.

Item 5 was a proposal to include electronic access to the Proceedings of IT Conferences and Workshops as a regular benefit of membership in the IT Society. We have discussed this with IEEE and have learned that we can do this as a one year promotion for 2007 (to encourage new members and the retention of present members). However, present policy will not allow us to continue this in future years. Instead, we would need to add conference access as a separate option in the dues statement. Accordingly, we have asked that they make electronic conference access available for 2007. It will now be up to us to decide whether we want to make a case to be allowed to continue conference access in future years. This would require some sort of petition to change or waive current IEEE policy.

I am anticipating a full agenda for the July BoG meeting, and will be encouraging those with agenda items to come prepared to keep the discussions as short as possible.

Looking forward to seeing you in Seattle, Dave