Instructions and Guidelines for Submitting Content

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The Online and Newsletter teams are working together to combine submission processes where appropriate. These instructions and guidelines are meant to help members effectively share their content with the community.

All questions regarding the joint submission process for the Newsletter and Website should be directed to the Newsletter Editor and Online Editor of the Online Commitee.

Content for the Website and Newsletter

You are encouraged to submit most content for publication both in the printed newsletter and on the website--especially announcements, news, and events.

Notes:

  • At present, the website cannot accept content containing mathematics.
  • You can copy and paste text from most editing programs into the website submission forms.
  • The Online Editor(s) and the Newsletter Editor will assist in final formatting as required.

Announcements and News Items

Announcements and news items consist of a brief title, a short description, and a longer block of text that provides additional information.  A photo or image along with a caption can also be included. Items that are appropriate as announcements include (but are not limited to) news items, job announcements, awards, calls for papers, and requests for volunteers.

To submit an announcement or news item, please do the following:

  1. Browse to http://www.itsoc.org/news-events/recent-news/createObject?type_name=News+Item
  2. After filling in the relevant information, click on the "Save" button at the bottom of the page.
  3. Try to include an image and caption, if you have them.  Large or high-resolution images will be scaled automatically by the system.
  4. Also try to include links to related information on the website, if applicable.
  5. Important: Click on the "State: Private" tab and select "Submit".  Online Editor(s) will review and publish the content within a few days.  The Newsletter Editor will also consider the content for publication in the IT Society Newsletter.

Events

Events consist of a brief title, a short description, starting and ending dates (and perhaps) times, and a longer block of text that provides additional information.

To submit an event, please do the following:

  1. Browse to http://www.itsoc.org/news-events/upcoming-events/createObject?type_name=Event
  2. After filling in the relevant information, click on the "Save" button at the bottom of the page.
  3. Try to include as much detail about the event as possible, particularly dates, times, locations, and contact information.
  4. Important: Click on the "State: Private" tab and select "Submit" .  Online Editor(s) will review and publish the content within a few days.  The Newsletter Editor will also consider the announcement for inclusion in the IT Society Newsletter.

Spotlights

The front page of the Society website has a rotating slideshow to highlight new and interesting events, announcements, and content for the Society. To submit a item for a slideshow, a suitably high-resolution graphic image (1600 x 571 pixels) is needed along with some title text and a link or pointer to an announcement or page on the Society site. For example, to highlight a WITHITS event at the Allerton conference, you would post the event, create a graphic, and send the link and graphic to the Online Editor at .

Conference events

Conferences have a prominent role in the life of the Society. To ensure that conference events are properly advertised and archived, please follow these instructions

  1. Browse to http://www.itsoc.org/conferences/submit/createObject?type_name=Event
  2. Fill in the relevant information, and try to include as much detail about the event as possible, particularly dates, times, locations, and contact information.
  3. Select "conference" as the event type. If appropriate, also select "ISIT" or "ITW". You can select multiple tags by holding the shift key while clicking
  4. After filling in the relevant information, click on the "Save" button at the bottom of the page.
  5. Important: Click on the "State: Private" tab and select "Submit" .  Online Editor(s) will review and publish the content within a few days.  The Newsletter Editor will also consider the announcement for inclusion in the IT Society Newsletter.

Upon publication, the conference event will be automatically listed as an "upcoming conference" and an "upcoming event". At the end of the conference, it will be automatically archived as a "past conference".

A detailed tutorial on how to create a conference event is available in the help center http://www.itsoc.org/help-center/tutorial/creating-a-conference-event

Content for the Newsletter Only

Regular Newsletter columns in LaTeX or Word formats cannot currently be submitted to the website, but should be submitted directly to the Newsletter Editor.

Newsletter Submission Instructions and Guidelines

The Online Editor(s) and the Newsletter Editor are happy to work with authors to translate content into a suitable form for the website as well.